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Committee Members,<o:p></o:p></span></p>
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0px"> The
Unit Finance report has been reconciled to the bank as of 31JAN24. For visibility, we included all the transactions entered in QuickBooks year to date. Please review and notify Hunter at
<a href="mailto:mnwg.banker@mncap.org">mnwg.banker@mncap.org</a> if you have any missing check requests or deposits submitted before 01FEB24. When following up, please forward the original email WITH all attachments.<o:p></o:p></span></p>
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</span></b></a><span style="mso-bookmark:_Hlk156557314"><span style="mso-ascii-font-family:Calibri;
mso-hansi-font-family:Calibri;mso-bidi-font-family:Calibri;color:black">Wing IT has built a system for members to submit check requests. Effective immediately,
all check requests must be submitted through this system. See below for details!<b><o:p></o:p></b></span></span></p>
<p class="MsoNormal" style="margin-bottom:12.0pt"><span style="mso-bookmark:_Hlk156557314"><b><span style="mso-ascii-font-family:Calibri;mso-hansi-font-family:Calibri;mso-bidi-font-family:
Calibri;color:black">Finance Officer Mentoring:</span></b></span><span style="mso-bookmark:_Hlk156557314"><span style="mso-ascii-font-family:Calibri;
mso-hansi-font-family:Calibri;mso-bidi-font-family:Calibri;color:black">
I will be hosting virtual meetings to mentor folks through the technician rating for the finance specialty track or answer any questions you might have. Dates are Feb 26 and Mar 11 at 1900. Please email me if you plan to attend. Here is the
</span></span><a href="https://teams.microsoft.com/l/meetup-join/19:meeting_YjlkNmQ3Y2MtYjMxZS00OGQ2LWFhZWItMjliNGJhZjM4OTYw@thread.v2/0?context=%7B%22Tid%22:%220d4b0751-5f09-4d5d-b6db-aba1a586f8fb%22,%22Oid%22:%22a4365ebb-ca0c-4319-ad64-c25a37d98b35%22%7D"><span style="mso-bookmark:_Hlk156557314"><span style="mso-ascii-font-family:Calibri;
mso-hansi-font-family:Calibri;mso-bidi-font-family:Calibri">Meeting
Link</span></span><span style="mso-bookmark:_Hlk156557314"></span></a><span style="mso-bookmark:_Hlk156557314"><span style="mso-ascii-font-family:Calibri;mso-hansi-font-family:Calibri;mso-bidi-font-family:
Calibri;color:black">. I recommend all Finance Officers
and Assistant Finance Officers earn the technician rating.<o:p></o:p></span></span></p>
<span style="mso-bookmark:_Hlk156557314"></span>
<p class="MsoNormal" style="margin-bottom:12.0pt"><b><span style="mso-ascii-font-family:
Calibri;mso-hansi-font-family:Calibri;mso-bidi-font-family:Calibri;color:black">MNCAP Emails:
</span></b><span style="mso-ascii-font-family:Calibri;mso-hansi-font-family:
Calibri;mso-bidi-font-family:Calibri;color:black">We encourage all members of the Finance Committee to set up a
<span class="SpellE">mncap</span> email. This makes it easier for the CAPF172s and will allow Finance Officers to approve check requests via email. Contact
<a href="mailto:cdamsgard@mncap.org?subject=MNCAP%20Email%20Request">Chris Damsgard</a> to set up a
<span class="SpellE">mncap</span> email. <b>Please be sure to update your primary contact email in
<span class="SpellE">eServices</span> to your <span class="SpellE">mncap</span> email!<o:p></o:p></b></span></p>
<p class="MsoNormal" style="margin-bottom:12.0pt"><b><span style="mso-ascii-font-family:
Calibri;mso-hansi-font-family:Calibri;mso-bidi-font-family:Calibri;color:black">Direct Deposit:</span></b><span style="mso-ascii-font-family:Calibri;mso-hansi-font-family:
Calibri;mso-bidi-font-family:Calibri;color:black">
Please encourage members to contact me to set up MN Wing direct deposit. Additionally, we recommend anyone involved with funded missions set up direct deposit with NHQ via
<a href="https://www.gocivilairpatrol.com/members/publications/forms">Form 179</a>.<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-bottom:12.0pt"><b><span style="mso-ascii-font-family:
Calibri;mso-hansi-font-family:Calibri;mso-bidi-font-family:Calibri;color:black">Squadron Payments to Wing:</span></b><span style="mso-ascii-font-family:Calibri;
mso-hansi-font-family:Calibri;mso-bidi-font-family:Calibri;color:black">
For squadrons that will pay in full for their members to attend Wing Conference, Color Guard Competition, or any other paid to Wing, you can submit a check request for the Squadron to pay Wing. We will then do a bank transfer and
<span class="GramE">adjusting</span> journal entry. This is easier than a member paying and requesting reimbursement.<o:p></o:p></span></p>
<p class="xmsonormal"><b>Check Request System (from 20FEB24 email):</b></p>
<p class="xmsonormal"><b>What is New:</b></p>
<p class="xmsolistparagraph" style="margin-left:.25in"><b><span style="mso-fareast-font-family:
"Times New Roman"">-Location:
</span></b><span style="mso-fareast-font-family:
"Times New Roman""><a href="https://mncap.org/">mncap.org</a>, Members, Intranet, Finance,
<a href="https://mncap.org/online/fm/chk_req/index.cfm">Check Request System</a>.<o:p></o:p></span></p>
<p class="xmsolistparagraph" style="margin-left:.25in"><b><span style="mso-fareast-font-family:
"Times New Roman"">-Access:
</span></b><span style="mso-fareast-font-family:
"Times New Roman"">You must have an ID to access the Intranet on mncap.org. Select
<a href="https://mncap.org/online/login.cfm?action=logout">HERE</a> to set up an account.<o:p></o:p></span></p>
<p class="xmsolistparagraph" style="margin-left:.25in"><b><span style="mso-fareast-font-family:
"Times New Roman"">-Pay To:
</span></b><span style="mso-fareast-font-family:
"Times New Roman"">The pay to information will default to your name and address.
<u>If you are requesting payment <span class="GramE">to</span> another person or organization, be sure to update it.</u><o:p></o:p></span></p>
<p class="xmsolistparagraph" style="margin-left:.25in"><b><span style="mso-fareast-font-family:
"Times New Roman"">-Receipt/Invoice Uploads:</span></b><span style="mso-fareast-font-family:
"Times New Roman""> Receipts/invoices must be uploaded in one file
per expense line entered in the system. All files must be vertical (top to bottom). They can be in a jpeg, pdf, or
<span class="SpellE">png</span> file. <o:p></o:p></span></p>
<p class="xmsolistparagraph" style="margin-left:.25in"><b><span style="mso-fareast-font-family:
"Times New Roman"">-Approvals:</span></b><span style="mso-fareast-font-family:
"Times New Roman""> Expense reports under $500 will be approved in the Check Request
System by the Finance Officer or Squadron Commander instead of DocuSign. Expenses $500 and over will be entered and approved in the new system and in addition, a DocuSign will be sent to a majority on the Finance Committee for approval.<o:p></o:p></span></p>
<p class="xmsolistparagraph" style="margin-left:.25in"><b><span style="mso-fareast-font-family:
"Times New Roman"">-Rejections:</span></b><span style="mso-fareast-font-family:
"Times New Roman""> If your expense request is rejected, you will receive an email
with information on why it was rejected. You will be responsible to correct it and re-submit.<o:p></o:p></span></p>
<p class="xmsolistparagraph" style="margin-left:.25in"><b><span style="mso-fareast-font-family:
"Times New Roman"">-Status:</span></b><span style="mso-fareast-font-family:
"Times New Roman""> You will be able to see the status of your check requests in the
system.<o:p></o:p></span></p>
<p class="xmsolistparagraph" style="margin-left:.25in"><b><span style="mso-fareast-font-family:
"Times New Roman"">-System Issues:
</span></b><span style="mso-fareast-font-family:
"Times New Roman"">Please report any system issues to
<a href="mailto:lbotkin@mncap.org?subject=Check%20Request%20System%20-%20Issue%20Found">
Liz Botkin</a> via email with screenshots and a detailed description of the issue.<o:p></o:p></span></p>
<p class="xmsonormal" style="margin-left:20.25pt"><o:p> </o:p></p>
<p class="xmsonormal" style="margin-left:.25in"><b>How to Avoid Rejections:</b></p>
<p class="xmsolistparagraph" style="margin-left:.25in"><b><span style="mso-fareast-font-family:
"Times New Roman"">-Receipts:</span></b><span style="mso-fareast-font-family:
"Times New Roman""> A receipt is required for member reimbursements and must include
the vendor paid, date paid, amount paid, and method of payment. Please submit check requests within 30 days. Per regulation, we cannot reimburse if the receipts submitted are over 60 days old.<o:p></o:p></span></p>
<p class="xmsolistparagraph" style="margin-left:.25in"><b><span style="mso-fareast-font-family:
"Times New Roman"">-Invoices:</span></b><span style="mso-fareast-font-family:
"Times New Roman""> An invoice is used if you are requesting payment
<span class="GramE">to</span> a vendor. An invoice must include the <span class="GramE">
vendor</span> name and amount due.<o:p></o:p></span></p>
<p class="xmsolistparagraph" style="margin-left:.25in"><b><span style="mso-fareast-font-family:
"Times New Roman"">-W-9s:
</span></b><span style="mso-fareast-font-family:"Times New Roman"">A current W-9 must be emailed to
<a href="mailto:mnwg.banker@mncap.org">mnwg.banker@mncap.org</a> for payments to vendors or payments for scholarships. For privacy purposes, please do not upload to the Check Request System.<o:p></o:p></span></p>
<p class="xmsonormal" style="margin-left:20.25pt"><o:p> </o:p></p>
<p class="xmsonormal" style="margin-left:.25in"><b>What is Staying the Same:</b></p>
<p class="xmsolistparagraph" style="margin-left:.25in"><b><span style="mso-fareast-font-family:
"Times New Roman"">-Transfers:</span></b><span style="mso-fareast-font-family:
"Times New Roman""> If your squadron owes money to Wing or Cadet Programs, you can
select Transfer for the QuickBooks Account. You must attach an invoice or registration from the unit requesting funds.<o:p></o:p></span></p>
<p class="xmsolistparagraph" style="margin-left:.25in"><b><span style="mso-fareast-font-family:
"Times New Roman"">-Refunds:</span></b><span style="mso-fareast-font-family:
"Times New Roman""> To request a refund, select Refund for the QuickBooks Account
and upload the receipt from your original payment. We cannot process a refund without the receipt.<o:p></o:p></span></p>
<p class="xmsolistparagraph" style="margin-left:.25in"><b><span style="mso-fareast-font-family:
"Times New Roman"">-Finance Committee Changes:</span></b><span style="mso-fareast-font-family:"Times New Roman""> All changes to finance committees must be recorded
in <span class="SpellE">eServcies</span> and a request sent to <a href="mailto:mnwg.banker@mncap.org">
mnwg.banker@mncap.org</a> requesting an updated Form 172.<o:p></o:p></span></p>
<p class="xmsolistparagraph" style="margin-left:.25in"><b><span style="mso-fareast-font-family:
"Times New Roman"">-Direct Deposit:</span></b><span style="mso-fareast-font-family:
"Times New Roman""> We would like all members seeking reimbursement to set
up direct deposit for the MN Wing. This saves a significant number of volunteer hours chasing down lost and stale checks. Please call Liz Botkin @ 763-232-3500 to set this up. If you receive a check, please deposit timely.<o:p></o:p></span></p>
<p class="xmsonormal"> </p>
<p class="xmsonormal">Thank <span class="GramE">you Lt Col Wilberg</span> and Capt Coffey for your long hours and hard work to make this a reality!</p>
<p class="MsoNormal" style="margin-bottom:12.0pt"><span style="mso-ascii-font-family:
Calibri;mso-hansi-font-family:Calibri;mso-bidi-font-family:Calibri;color:black"><o:p> </o:p></span></p>
<p class="MsoNormal" style="margin-bottom:0in;line-height:normal"><span style="mso-ascii-font-family:Calibri;mso-fareast-font-family:"Times New Roman";
mso-hansi-font-family:Calibri;mso-bidi-font-family:Calibri;color:black;
mso-font-kerning:0pt;mso-ligatures:none">Respectfully,<br>
</span><b><span style="font-size:9.0pt;mso-ascii-font-family:Calibri;
mso-fareast-font-family:"Times New Roman";mso-hansi-font-family:Calibri;
mso-bidi-font-family:Calibri;color:#001871;mso-font-kerning:0pt;mso-ligatures:
none">Capt Liz Botkin</span></b><span style="mso-ascii-font-family:Calibri;
mso-fareast-font-family:"Times New Roman";mso-hansi-font-family:Calibri;
mso-bidi-font-family:Calibri;color:black;mso-font-kerning:0pt;mso-ligatures:
none"><br>
</span><span style="font-size:9.0pt;mso-ascii-font-family:Calibri;mso-fareast-font-family:
"Times New Roman";mso-hansi-font-family:Calibri;mso-bidi-font-family:Calibri;
color:#9EA2A2;mso-font-kerning:0pt;mso-ligatures:none">Minnesota Wing Assistant Finance
Director</span><span style="mso-ascii-font-family:Calibri;mso-fareast-font-family:
"Times New Roman";mso-hansi-font-family:Calibri;mso-bidi-font-family:Calibri;
color:black;mso-font-kerning:0pt;mso-ligatures:none"><br>
</span><b><span style="font-size:9.0pt;mso-ascii-font-family:Calibri;
mso-fareast-font-family:"Times New Roman";mso-hansi-font-family:Calibri;
mso-bidi-font-family:Calibri;color:#9EA2A2;mso-font-kerning:0pt;mso-ligatures:
none">Civil Air Patrol, U.S. Air
Force Auxiliary</span></b><span style="mso-ascii-font-family:Calibri;mso-fareast-font-family:"Times New Roman";
mso-hansi-font-family:Calibri;mso-bidi-font-family:Calibri;color:black;
mso-font-kerning:0pt;mso-ligatures:none"><br>
</span><span style="font-size:9.0pt;mso-ascii-font-family:Calibri;mso-fareast-font-family:
"Times New Roman";mso-hansi-font-family:Calibri;mso-bidi-font-family:Calibri;
color:#9EA2A2;mso-font-kerning:0pt;mso-ligatures:none">(M) </span><span style="color:black"><a href="tel:763.232.3500" target="_blank"><span style="font-size:9.0pt;mso-ascii-font-family:Calibri;mso-fareast-font-family:
"Times New Roman";mso-hansi-font-family:Calibri;mso-bidi-font-family:Calibri;
color:#9EA2A2;mso-font-kerning:0pt;mso-ligatures:none">763.232.3500</span></a></span><span style="mso-ascii-font-family:Calibri;mso-fareast-font-family:"Times New Roman";
mso-hansi-font-family:Calibri;mso-bidi-font-family:Calibri;color:black;
mso-font-kerning:0pt;mso-ligatures:none"><br>
</span><span style="color:black"><a href="https://www.gocivilairpatrol.com/" target="_blank"><span style="font-size:9.0pt;mso-ascii-font-family:Calibri;
mso-fareast-font-family:"Times New Roman";mso-hansi-font-family:Calibri;
mso-bidi-font-family:Calibri;color:#001871;mso-font-kerning:0pt;mso-ligatures:
none">GoCivilAirPatrol.com</span></a></span><span style="mso-ascii-font-family:
Calibri;mso-fareast-font-family:"Times New Roman";mso-hansi-font-family:Calibri;
mso-bidi-font-family:Calibri;color:black;mso-font-kerning:0pt;mso-ligatures:
none"><br>
</span><i><span style="font-size:9.0pt;mso-ascii-font-family:Calibri;
mso-fareast-font-family:"Times New Roman";mso-hansi-font-family:Calibri;
mso-bidi-font-family:Calibri;color:#9EA2A2;mso-font-kerning:0pt;mso-ligatures:
none">Volunteers serving America's
communities, saving lives, and shaping futures.</span></i><span style="mso-ascii-font-family:Calibri;mso-fareast-font-family:
"Times New Roman";mso-hansi-font-family:Calibri;mso-bidi-font-family:Calibri;
color:black;mso-font-kerning:0pt;mso-ligatures:none"><o:p></o:p></span></p>
</div>
<p></p>
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